Event Planner/Manager
An often overlooked and underrated aspect of Hospitality, people view Event Planning and Management through the narrow lens of weddings, birthdays, and corporate events. The truth is, this field covers a whole lot more. Festivals, pop-ups, cultural events, those cute craft markets you see your favourite influencers vlog about - they all need planners and managers.
Event Planners and Managers are usually considered separate professions. Event Planners work closely with their clients to ensure that they capture every facet of their vision. They are involved with the creation and design of every aspect of the event, from budgets, colour schemes, and themes, to the location, decorations, and invitations. It's an Event Planner's job to make an event as enjoyable as possible for the attendees.
Once a client's approval has been received, it's time to proceed with the execution of the plan. It's now time for the Event Manager to coordinate and organise the different teams involved in bringing an event to life. The roles and responsibilities of Event Planners and Managers do overlap, and they often work together to put on the most stunning displays and create the most memorable experiences for clients and their guests.
Job Description
Event Planner:
- Scouting for, and selecting venues
- Selecting event themes
- Curating visual details for event
- Organising accommodation for event
- Developing and implementing event budget
- Planning menus
- Hiring caterers and event staff
- Organising transportation
- Making arrangements for speakers, emcees, or hosts
- Creating invites or helping client establish guestlist
Event Manger:
- Booking and securing event location
- Coordinating with the vendors
- Managing the staff
- Designing emergency contingency plans
- Ensuring compliance with health and safety standards
- Monitoring the event
- Executing the event
- Resolving unpredictable situations
Specific Skill Set Required:
- Creativity and originality
- Sociable and intuitive, to understand a client's vision
- Teamwork and collaboration
- Organisation and time management
- Be able to multitask
- Be able to keep calm under pressure
- Attention to detail
- Precision and quality control
- Flexibility and adaptability
- Problem-solving
- Good Communication
- Growth Mindset